ELD Best Practices

After your company is converted to ELD, you’ll continue to monitor your fleet, run reports and prepare for audits.

Watch: Regular Tasks and Preparing for Audits Training

Reporting and Monitoring

To track your drivers’ compliance, you should run and review several reports on a regular basis. Reports you should run on a daily basis are:

• Personal Conveyance – monitors drivers who are using personal conveyance
• UVA – monitors vehicles which have unassigned driving that needs to be reconciled
• Violations – monitors drivers who have violations on their logs
• Rejected Edits – monitors which drivers are rejecting back office edits or UVA reassignment
• Diagnostics and Malfunctions
  • Malfunctioning units must be repaired/replaced within 8 days
  • Use Diagnostics & Malfunctions Report to monitor units reporting issues.
  • Data Diagnostics are usually transitory, but if they persist for too long they transitions to a malfunctions.
  • Malfunctions clear at the end of the day and will trigger again the next day if the unit is still malfunctioning

In addition to running those reports, you should also:

• Monitor/view Driver Summary for an overview of Drivers and their current clocks and status
• Monitor/view Driver Chart/Details
• Review daily summaries
• Review detailed list of RODS
• Edit RODS if necessary
• Reconcile UVA via Vehicle Details

On a weekly basis you should run the Odometer Jump report to identify vehicles that may have been tampered with.

To run a report

1. Click the Reports tab.
2. Click the report.
3. Enter any parameters like driver, depot, time, or format, then click View Report.
4. After the report runs, select a location where you want to save it.

Audit Preparation

Prior to an audit, the auditors should provide a range of drivers and dates to examine. With that information, you can ensure your records are up-to-date. For all drivers across the specified date ranges:

• Run ELD Driver Log report.
• Run Violations report.
• Edit or annotate driver’s logs as necessary.
• Reconcile all unassigned vehicle activity.
• Validate (and correct if necessary) company and carrier information.
• Ensure that your drivers log in to an ELD and accept any changes you make.
• Rerun and reprint the ELD Driver Log and Violations reports.

For more information on audits, refer to supporting documentation.

In addition, you will want to review the following video on dealing with Inspection Officers.

Watch: DOT Inspection Overview